For Finance Leaders
$2.50 Per Transcript. One Enrolled Transfer Student Pays for a Year of Evaluations.
TondroAI Extract delivers 90%+ cost reduction over manual processing with transparent, published, per-unit pricing and no seat licenses or annual commitments.
The baseline
How much does manual transcript evaluation actually cost?
Manual transcript evaluation costs $35–75+ per transcript in staff time, plus hidden costs in delayed enrollment and temporary staffing during peak periods. Each manual evaluation takes 2–4 hours of evaluator time. Evaluators earn $41,000–$60,000 in salary plus benefits. During peak season (summer and early fall), institutions hire temporary staff to manage backlogs. The hidden cost that never appears in a budget line: every student who enrolls elsewhere because your institution was too slow to evaluate their credits represents $7,500–$50,000+ in lost tuition depending on institution type. Document processing for background checks, test scores, and compliance documents adds more staff hours on top.
- 2–4 hours per evaluation
- Staff time per transcript at $41,000–$60,000 salary plus benefits.
- Temporary peak-season staffing
- Summer and early fall backlogs require additional headcount that’s hard to budget and harder to train.
- $7,500–$50,000+ in lost tuition
- Every student who enrolls elsewhere because your institution was too slow to evaluate their credits.
- Document processing overhead
- Background checks, test scores, and compliance documents add more staff hours on top of transcript evaluation.
What does TondroAI Extract cost compared to manual processing?
TondroAI Extract reduces per-transcript costs by approximately 96% compared to manual evaluation.
- Transcript evaluation
- Manual Cost: $35–75+ per transcript
- $2.50 per transcript
- Document extraction
- Manual Cost: $10–30+ per document
- $0.50 per document
- Document verification
- Manual Cost: $5–15+ per item
- $0.10 per item
- Implementation
- Manual Cost: N/A
- ~$25,000 (one-time)
- Seat licenses
- Manual Cost: N/A
- None
- Annual minimums
- Manual Cost: N/A
- None
ROI Example: Transcripts Only
- $47,500Direct savings
- 1,000 transcripts × ($50 − $2.50)
- $45,000Enrollment revenue
- 3 additional students × $15,000 tuition
- $93,000Total first-year impact
- Against $27,000 in total costs
Prices decrease over time as AI costs drop.
TondroAI passes cost reductions through to institutions rather than maintaining fixed pricing.
Common questions
Frequently Asked Questions
How much does manual transcript evaluation actually cost?
Manual transcript evaluation costs $35–75+ per transcript in staff time, plus hidden costs in delayed enrollment, temporary staffing during peak periods, and lost tuition from students who enroll elsewhere.
What does TondroAI Extract cost compared to manual processing?
TondroAI Extract costs $2.50 per transcript, $0.50 per document, and $0.10 per verification. No seat licenses, no annual minimums. That’s approximately a 96% reduction in per-transcript costs.
What is the ROI of TondroAI Extract?
At 1,000 transcripts/year, direct savings are ~$47,500. If faster evaluation converts just 3 additional students at $15,000 tuition, total first-year impact is $93,000 against $27,000 in costs.
Are there seat licenses or annual minimums?
No. TondroAI Extract uses transparent per-unit pricing only. No seat licenses, no annual commitments, no volume minimums.
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Ready to see the ROI for your institution?
We’ll walk through the cost model with your actual transcript volumes and show the projected savings.