Reporting and compliance
Statutory reporting is configuration.
Every regime below is a set of named returns, fixed cycles and real deadlines. Because a return is configuration rather than a product feature, an implementation runs whichever regime an institution answers to — and when the statute changes, the return changes with it. One client currently files US and UK reporting from a single org; most institutions answer to one regulator and simply need that done properly.
Germany
Germany.
A federal obligation executed at Land level: the statistical returns are filed with the Land statistical office, which validates and forwards to Destatis.
- Studierendenstatistik
- Student and enrollment unit records to the Land statistical office, each semester, under the Hochschulstatistikgesetz.
- Prüfungsstatistik
- Examinations and graduates return, filed annually by the same route.
- Further HStatG returns
- Doctoral candidates, personnel (1 December reference date), finance and related annual statistics.
- BAföG attestations
- Formblatt 2 enrollment attestations and Formblatt 5 progress attestations, issued per student to their BAföG office.
- Diploma Supplement
- A legal requirement at award under the Studienakkreditierungsverordnung, not a convention — with ECTS as prescribed.
South Africa
South Africa.
Unit-record submissions on fixed statutory cycles, to four different bodies.
- HEMIS
- Student, staff and space unit records to the DHET — second submission by 30 April, externally audited submission by 31 July.
- HEQCIS
- Learner enrollment and achievement uploads to the Council on Higher Education via the Edu.Dex validation client.
- NLRD
- Learner records reaching SAQA’s National Learners’ Records Database, triggered by enrollment and qualification award.
- NSFAS
- Registration and results data each academic year — allowance payment depends on it.
- Registrar of Private HEIs
- The annual report due 30 April for registered private institutions.
United Arab Emirates
United Arab Emirates.
A different kind of regime — licensure- and accreditation-driven, attached to the right to operate, rather than an annual statistical census. A platform that treats obligations as configuration serves this shape as readily as a returns calendar.
- CAA licensure and accreditation
- Institutional licensure and per-program accreditation, evaluated under the Outcome-Based Evaluation Framework.
- Higher Education Data Bank
- The recurring data return to the Ministry — student, program, financial and operational data on the HEDB templates.
- KHDA (Dubai)
- Permits for providers in Dubai; free-zone branches are authorized via KHDA with annual program registration.
- ADEK (Abu Dhabi)
- Authorization through the Higher Education Authorization Portal, preceding the CAA application.
United Kingdom
United Kingdom.
The returns UK registry and student-records teams answer for, running natively in our deployments.
- HESA
- The student return, as the sector reports it.
- Office for Students
- Regulatory reporting for registered providers.
- Student Loans Company
- Attendance and status confirmations that student finance depends on.
- Graduate Outcomes
- The post-completion survey population and contact data.
- ILR
- Individualised learner records for apprenticeship provision.
United States
United States.
The returns US registrars and aid offices answer for, running natively in our deployments.
- IPEDS
- The full survey cycle, from the data the record already holds.
- National Student Clearinghouse
- Enrollment reporting and degree verification.
- Title IV
- The record-side obligations that aid participation carries.
- Clery
- The student-record inputs Clery reporting draws on.
- State authorization
- Reporting for out-of-state and distance provision.
- 1098-TThird party
- Generated through Cashnet or Regent.
Regimes differ. The approach does not.
A named return, a receiving body, a statutory cycle — modeled as configuration, filed from the same student record, changed when the statute changes. Jurisdictions not listed here are not exceptions; they are the same exercise.
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Start here
Bring your reporting calendar.
Whichever regime you answer to, the useful conversation is about your returns, your cycles and your auditors. We will walk through exactly how each one runs.