TondroAI Extract — Transcripts
From Uploaded Transcript to Evaluated Transfer Credit — In Under 3 Minutes
AI extraction, human validation, equivalency matching, faculty review, and SIS output. One seamless workflow. $2.50 per transcript — any length.
The workflow
How does TondroAI Extract process a transcript?
Six steps — from upload to SIS output — completed in a single interface.
- 1. Upload
- PDF, scan, or photo — any format, any orientation, any institution. Uploaded via Experience Cloud, Express App, or admin interface.
- 2. AI Extraction
- Courses, grades, credits, GPA, and terms extracted in document order. Confidence scores flag items needing review.
- 3. Human Validation
- Evaluator reviews extraction side-by-side with the original transcript. Every field editable. Courses in document order.
- 4. Equivalency Matching
- Known mappings apply automatically — institution-wide, program-specific, or student-specific. Unmatched courses flagged.
- 5. Mapping Creation
- New courses mapped using one of three approaches. Each mapping stored and applied to future students automatically.
- 6. SIS Output
- Evaluated credits written to Salesforce as individual records — ready for student notification, SIS transfer, or downstream automation.
Equivalency mapping
What types of equivalency mapping does TondroAI Extract support?
Three types — simple, faculty review, and complex conditional — covering every scenario from routine to edge case.
- Simple Mapping
- One transferred course → one equivalent course. Accept or override the default minimum grade threshold. Scope: institution-wide, program-specific, or student-specific. Created in seconds by evaluators, then stored and applied automatically to future students.
- Faculty Review
- Uncertain about a mapping → route to faculty with one click. Faculty log in to a streamlined review interface with full context — transcript, course details, and institutional guidelines. They see the transcript, the course, and make their decision: approve or reject. Approved mappings flow back into the evaluation automatically, and faculty never make the same decision twice (unless scoped as student-specific).
- Complex Conditional
- Multiple courses + student conditions → multiple equivalent credits. Example: Microeconomics AND Applied Statistics, AND graduate transfer with 3.0+ GPA → Math 101 AND Math 102. Build multi-course, multi-condition rules, scoped institution-wide, program-specific, or student-specific, applied automatically to future students meeting the same criteria.
Faculty authority
How does this respect faculty authority?
AI extracts data. Faculty make academic decisions. The platform makes those decisions faster — it never removes them from human hands. Faculty log in to a focused review interface with complete background information — the original transcript, extracted course details, and institutional guidelines — so they can make informed decisions quickly. Their decision is recorded, applied, and never needs to be repeated for the same course. AI handles extraction and known matching; faculty decide equivalency and credit acceptance.
Your existing library
Can I import existing course equivalencies?
Yes — from Colleague, Banner, TES, spreadsheets, or any other source. Imported during implementation. Every new mapping your evaluators create grows the library automatically. Over time, auto-matched courses increase and manual workload decreases.
- Institution-wide
- Applies across all programs.
- Program-specific
- Applies for a specific program only.
- Student-specific
- One-time documented exception.
Policy changes
What happens when a grading policy changes?
Nothing breaks. Update one setting. Extraction is completely unaffected. TondroAI Extract separates extraction from evaluation. Changed your minimum grade from C to C-minus? The AI extraction process doesn’t change because it extracts all courses regardless of policy — policy is applied downstream during evaluation.
$2.50 per transcript.
Per transcript, not per page. A five-page transcript costs the same as one page. No seat licenses. No annual minimums.
Common questions
Frequently Asked Questions
How long does it take to evaluate a transcript with TondroAI Extract?
Under 3 minutes from upload to evaluated credit output. AI extracts courses, grades, credits, and GPA in document order. Known equivalencies auto-match. New courses are mapped by evaluators using simple, faculty review, or complex conditional mapping. Evaluated credits are written to Salesforce and transfer to any SIS.
Does TondroAI Extract maintain transcript document order during extraction?
Yes — always. TondroAI Extract’s AI extracts courses semester by semester in the exact order they appear on the original transcript. OCR-based tools routinely scramble extraction order, forcing evaluators to manually re-sort courses. TondroAI Extract’s AI-native approach reads document context and structure, preserving the chronological flow evaluators need for fast validation.
What mapping types does TondroAI Extract support?
Three types. Simple mapping: one transferred course maps to one equivalent. Faculty review: uncertain courses route to faculty with full context and a dedicated login — decisions flow back automatically. Complex conditional: multiple courses plus student conditions map to multiple equivalents, with rules applied to future students automatically. All three types support institution-wide, program-specific, or student-specific scope.
How do faculty participate in the review process?
Faculty receive an email notification and log in to a streamlined review interface where they see the original transcript, extracted course details, and relevant institutional guidelines. With full background information at hand, they approve or reject the mapping. Their decision flows back into the evaluation workflow automatically.
How much does transcript evaluation cost with TondroAI Extract?
$2.50 per transcript, regardless of page count. No seat licenses, no annual minimums, no per-course fees. Implementation starts at approximately $25,000 and takes 2-6 weeks. TondroAI Extract is the only transcript evaluation platform that publishes its pricing.
Can TondroAI Extract handle sideways or poorly formatted transcripts?
Yes. TondroAI Extract uses template-free AI-native extraction that reads context and meaning, not just pixels. It handles any format from any institution — domestic, international, military, or non-standard — without pre-configuration. Sideways documents, scanned photos, multi-column layouts, and handwritten notes are all processed accurately.
Can I import existing equivalencies from TES, Colleague, or Banner?
Yes. Your existing equivalency library — from Colleague, Banner, CollegeSource TES, spreadsheets, or another system — is imported, cleaned, and loaded during implementation. Every new mapping your evaluators create grows the library automatically, increasing auto-match rates over time.
What SIS platforms does TondroAI Extract integrate with?
TondroAI Extract delivers evaluated credits to Ellucian Colleague, Ellucian Banner, PeopleSoft, Workday, Jenzabar, Anthology, and Oracle. Your SIS choice determines where results land — it never limits what TondroAI Extract can do.
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See a Transcript Evaluated in Real Time
Bring your own transcripts to a 30-minute demo. We’ll process them live.